Event Planning Assistant Agent
From a blank calendar to a complete event brief; venue criteria, agenda, vendor checklist, and day-of run sheet, in one conversation.
Whether it's a 200-person annual conference, a 30-person team offsite, or a client dinner for 12, every event starts the same way: someone opens a blank document and begins the tedious work of assembling venue criteria, building an agenda from scratch, listing every vendor category, drafting a promotion plan, and creating a minute-by-minute run sheet, all before the first email is sent.
In 2026, with hybrid event expectations, sustainability requirements, and tighter budgets, the planning overhead has only increased.
This agent takes a simple event description (type, audience, budget range, date, objectives) and produces a comprehensive event brief: venue selection criteria with weighted scoring, a structured agenda with session types and timing, a categorized vendor checklist with priority ratings, a promotion plan with timeline and channels, and a day-of run sheet with minute-level detail, turning what normally takes days of scattered planning into a single, structured, actionable deliverable.
Generates venue selection criteria with weighted scoring (capacity, AV, accessibility, location, cost) tailored to the event type
Creates a structured agenda with session types, durations, speaker slots, and break timing based on event format and audience size
Produces a categorized vendor checklist (catering, AV, decor, photography, transportation) with priority ratings and booking deadlines
Builds a promotion plan with channel recommendations, timeline, and audience-specific messaging for pre-event, day-of, and post-event communications
Generates a minute-by-minute day-of run sheet with setup times, cue points, contingency windows, and staff assignments
Includes a budget allocation template with industry-standard percentage splits adjusted for the specific event type
